In development · Invoicing, payments & time tracking, one login

Send the invoice. Get paid online. Track every billable hour.

Prachesta is built as one place to invoice clients, accept card payments, log hours against a project, and see your VAT position — so admin stops eating the afternoon you meant to spend on client work.

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Dashboard preview

Invoice #0148

Paid online

Card ending 4471 · just now

Timer running

Website redesign — 02:14:09

Bank feed matched

128 transactions reconciled

Tell us about your business We'll tailor tips and pricing to fit

Built for UK businesses · MTD approval in progress

The books, kept straight — without the admin.

Invoicing, online payments, expenses, time tracking, and project profitability — built as one connected system around HMRC's Making Tax Digital framework. Our MTD approval is currently in progress and not yet granted.

Plans from £12/month Request a demo

£12

Starting price

MTD

Approval in progress

24/7

UK‑based support

MTD pending

Statement · April

Invoices raised£18,240

Paid online this month£14,960

Expenses logged£6,120

VAT reserved£1,480

Net position £10,640

MTD submission Approval pending

Trusted by growing UK businesses

Brighton Digital London Creatives Manchester Tech Bristol Services Edinburgh Co. Cardiff Agency Leeds Studio Brighton Digital London Creatives Manchester Tech Bristol Services Edinburgh Co. Cardiff Agency Leeds Studio

Built to fit how you actually work

One platform, four ways to use it

Whether you invoice alone or run a ten‑person studio, Prachesta scales with the way you bill and get paid.

Freelancers

Quote a job, invoice it, get paid by card, and see what's actually left after tax — without hiring a bookkeeper.

Agencies & studios

Track billable hours by client and project, see margin per job, and bill in stages without spreadsheets.

Small businesses

Reconcile the bank feed automatically, keep VAT reserved as you go, and hand your accountant clean books.

Accountants

Get invited into a client's account with the right access level and review real‑time, double‑entry books.

Replace spreadsheets

Everything a UK business needs on the books

From the first quote to the VAT return (MTD filing coming soon) — nine line items, one platform.

Ledger 01

Invoicing, built for MTD

Create VAT‑ready invoices from a quote in one click, set them to repeat automatically, and chase late payers with scheduled reminders instead of an awkward email.

Ledger 02

Online payments

Add a "Pay now" button to every invoice so clients can pay by card the moment it lands. Payments post straight to the matching invoice — no manual reconciling.

Ledger 03

Time tracking

Start a timer against a client and project, or log hours after the fact. Turn tracked time into a client‑ready invoice line without retyping a thing.

Ledger 04

Projects & profitability

Group time, expenses, and invoices under a project to see real margin per client — not just total revenue.

Ledger 05

Expenses & receipts

Snap a photo of a receipt and Prachesta reads the amount, date, and vendor. Tag it billable and it's ready to add straight to a client invoice.

Ledger 06

Estimates & proposals

Send a professional estimate for sign‑off, then convert it into an invoice the moment your client accepts — no re‑keying line items.

Ledger 07

Client portal

Give clients their own login to view invoice history, download statements, and pay outstanding balances — without emailing you to ask.

Ledger 08

Reports that read plainly

Profit & loss, balance sheet, and cash flow, built on proper double‑entry bookkeeping underneath — but written for a business owner, not an accountant.

Ledger 09

Team & accountant access

Add teammates with role‑based permissions, and invite your accountant in directly at review time, rather than emailing exports back and forth.

Get paid faster

A "Pay now" button on every invoice

The single biggest reason invoices go unpaid is friction. Prachesta puts a card payment link directly on the invoice your client already opened, so paying is as easy as reading it.

Accept major debit and credit cards directly on the invoice

Payments are matched to the invoice and marked paid automatically

Set up part‑payments or deposits for larger projects

Automatic payment reminders before and after the due date

See how payments work Talk to us

Invoice #0148

Paid

Web design — Stage 2£1,600.00

Hosting setup£120.00

Amount due £1,720.00

Pay now — card ending 4471

Paid in 2 minutes, 14 seconds after the invoice was opened

This week's timesheet

Timer running

Palm Beach 4 Rent — AI booking system

Development

14h 20m Billable

Bill Belew — site maintenance

Support

3h 45m Billable

Internal — proposal writing

Admin

1h 10m Non-billable

Total tracked 19h 15m

Time & projects

Never guess what a project actually cost you

Start a timer from your desktop or phone, tag it to a client and project, and mark it billable. At invoice time, every logged hour is already sitting there ready to add.

One-click timer, or log hours manually after the fact

Group work into projects to track budget vs. actual hours

Turn a timesheet into an invoice in one step

A real workflow, in order

From first quote to filed VAT — one trail

This is the actual sequence a job follows in Prachesta, start to finish.

Explore features Talk to us

Send an estimate

Client accepts it online — no back-and-forth over email.

Track the work

Log hours and billable expenses against the project as you go.

Invoice & get paid online

Send the invoice with a "Pay now" button and watch it clear automatically.

Review reports & file VAT

Check profit any time. Direct MTD VAT submission is coming soon, pending HMRC approval.

Made for the UK

Compliant, local, and always current

Prachesta is built around HMRC requirements, UK tax dates, and the way British small businesses actually work.

MTD for VAT — pending

We're currently completing HMRC's Making Tax Digital approval process. Digital VAT submission will launch once approved.

UK support team

Real people in the UK, available by phone, email, or live chat.

GBP & UK dates

Everything in pounds sterling, with UK financial year formatting.

UK data centres

Your data stays in the UK, protected by GDPR and strong encryption.

Connected, not isolated

Works alongside the tools you already use

Connect your bank feed, sync with popular payment gateways, and hand clean exports to your accountant's own software.

Bank feeds Card payments Accountant exports Email & calendar Cloud storage Bank feeds Card payments Accountant exports Email & calendar Cloud storage

Testimonials

Loved by UK business owners

"[Placeholder testimonial] Clients pay online the same day now instead of a week later. That alone paid for the subscription."

— [Name], [City]

[Role] — sample quote

"We switched from spreadsheets and now have real‑time cash flow and a proper timesheet for the team. Support has been brilliant."

— James, Manchester

IT Consultancy

"At £12/month it's a no‑brainer. VAT is calculated automatically and my accountant just logs in to review, instead of me emailing spreadsheets."

— Priya, Birmingham

Retail & eCommerce

"The project tracking finally showed us which clients were actually profitable once we counted the hours properly."

— David, Edinburgh

Design Studio

Pricing

Plans that scale with your UK business

All prices in GBP. No hidden fees. Cancel anytime.

Starter

£12/mo

or £10/mo billed annually

For sole traders & freelancers.

Unlimited invoices & estimates
Online card payments
Expense tracking
1 client, self‑employed
MTD VAT filingPending

Get started

Frequently asked questions

Is Prachesta HMRC recognised for MTD?

Not yet. Prachesta is being developed in line with HMRC's Making Tax Digital requirements, and our MTD recognition is currently pending HMRC approval. Direct VAT submission to HMRC will become available once that approval is granted — we'll update this page as soon as it happens.

How do online payments actually work?

Every invoice can include a "Pay now" button. Your client pays by debit or credit card without leaving the invoice, and Prachesta marks it as paid and reconciles it automatically — no manual matching required.

Can I track time and bill it to clients?

Yes. Start a timer against a client and project, or add hours manually. Mark time as billable and add it straight to the next invoice with one click, on the Professional plan and above.

Can I use it for my limited company?

Absolutely. Prachesta supports limited companies, sole traders, and partnerships. It handles VAT, corporation tax estimates, and dividend tracking.

Can my accountant access my account?

Yes. Invite your accountant with view or edit access so they can review real‑time, double‑entry books directly, instead of you exporting spreadsheets for them.

Do you offer UK-based support?

Yes, our support team is based in the UK and available during business hours, with live chat and email support for all plans.

Is my data stored in the UK?

Yes, all data is hosted in UK data centres, ensuring GDPR compliance and low latency.

Ready to take control of your UK finances?

Join hundreds of UK businesses already using Prachesta to invoice, get paid, and track their time. Start your free trial today.

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