One connected financial workspace for UK businesses

Run the work. Know the numbers.

Prachesta connects invoicing, online payments, expenses, time tracking, projects and financial reporting—so the work your team completes flows naturally into the numbers you use to run the business.

Explore plans from £12 Request a product walkthrough

GBP-first experience Double-entry foundation MTD approval in progress

Paid this month £28,460 Up 8.4% this month

Invoices due £6,820 4 awaiting payment

Average payment 4.2 days 1.6 days faster

Invoice collection trend 12 weeks

Needs attention

2 overdue invoices

3 reminders scheduled

Payment links active

Recent invoicesAmountStatus

Northstar Studio£1,840Paid

Field & Form Ltd£2,300Due Fri

Creative retainer£950Paid

Invoice paid

£1,840.00

Matched automatically · sample

Billable time

18h 25m

Ready to add to an invoice

Smart match

12 transactions reviewed

Product preview

Invoice to payment Create, send, follow up and record payment in one flow.

Time to profitability Connect billable work with project cost and margin.

Books to insight Turn everyday records into clear financial reporting.

Built around UK context GBP, UK date formats and MTD-ready product planning.

A connected operating system

Every financial workflow speaks to the next.

Instead of separate tools for billing, time, projects and reporting, Prachesta is designed as one connected record—from the work you perform to the money you collect and the decisions you make.

Work to cash

Make every invoice easier to send—and easier to pay.

Create quotes, turn accepted work into invoices, add online payment options and keep the payment status connected to your books.

Professional estimates, invoices and recurring billing

Payment status, reminders and clear audit history

Part-payments and deposits for staged projects

Invoice #PR-1048Awaiting payment

Invoice to Northstar Studio

Due 30 April 2026

Sample

Strategy & discovery£750.00

Implementation milestone£1,250.00

Subtotal£2,000.00

VAT£400.00

Total due£2,400.00

Pay securely online

Capture and classify

Keep every business cost attached to the right context.

Record receipts, supplier bills and reimbursable costs as they happen, then connect them to the correct account, client or project.

Receipt capture and structured expense records

Billable expenses ready for the next client invoice

Review queues that keep automation accountable

Expense review7 items

Rail travelClient meeting · Suggested: Travel

£84.20

Cloud hostingMonthly software · Suggested: Hosting

£126.00

Team lunchReceipt attached · Review VAT

£58.40

EquipmentCapital purchase · Needs approval

£740.00

Delivery economics

Know whether the project is profitable before it ends.

Bring time, expenses, invoicing and budget into one project view—so revenue is measured against the real cost of delivery.

Billable and non-billable time by client and task

Budget, cost, invoiced value and margin in one view

Convert approved time and expenses into invoice lines

Project profitabilityOn track

Brand launch programmeBudget used 64% · Margin 44%

£8,400

Client portal buildBudget used 82% · Margin 31%

£12,750

Campaign retainer22h tracked · 18h billable

£3,250

Current project margin38.6%

Decision-ready reporting

See the financial story—not just a list of transactions.

Use double-entry records to generate cash flow, profit and balance sheet views, with plain-language context for business owners.

Profit and loss, balance sheet and cash flow views

Receivables, expense and project performance reporting

Accountant access and structured export workflows

Management overviewSample

Revenue£48,260

Operating expenses£19,840

Gross margin58.9%

Within target range

Outstanding invoices£6,820

2 due this week

From work to books

One record. One flow. Fewer handoffs.

A quote becomes a project. Approved time becomes an invoice. A payment updates the books. Reports reflect the same underlying record—without copying data between tools.

Explore every feature Discuss your workflow

Win and scope the workCreate a quote, define milestones and capture approval.

Track deliveryLog time, expenses, progress and project cost in context.

Invoice and collectTurn approved value into an invoice with payment options.

Review and decideUse live financial and project reporting to plan the next move.

Designed around real operating models

Start simple. Add control as the business grows.

The same platform can support a freelancer sending five invoices a month, an agency managing project margins, or a growing team that needs permissions and accountant collaboration.

Freelancers & consultants

Send professional invoices, accept online payments, track expenses and understand what is available after business costs.

See Starter

Agencies & studios

Connect timesheets, retainers, milestones, project expenses and invoices to see margin by client and engagement.

Explore projects

Growing small businesses

Give the team controlled access, maintain one financial record and keep leadership reporting close to daily operations.

See Business

Accountants & advisers

Review structured records, access reporting and collaborate with clients without trading spreadsheet versions by email.

Discuss adviser access

Clarity before the month ends

Make financial decisions while they can still change the outcome.

Prachesta is being designed to surface the numbers that deserve attention—late invoices, changing project margin, unusual expenses and cash movement—without pretending automation should make the final decision for you.

Real-timeOperational records and financial context

ReviewableAutomation with human approval points

ConnectedInvoices, costs, projects and reports

ExplainableClear actions instead of opaque scores

Business overview · Sample workspaceInsight preview

Three items need your attention

Receivables increased this week, one project margin moved below target, and the latest software expense is ready for review.

Cash collected£31,420

Average days to pay11.4 days

Review two overdue invoicesCombined value £3,680

Check project marginPortal implementation is below target

Approve suggested categoryCloud hosting · £126.00

UK product readiness

Clear about what is live, planned and pending.

A credible financial product should distinguish current capability from roadmap claims. Prachesta’s public site now does that directly.

MTD status: Prachesta is not currently listed as HMRC-recognised MTD software. Direct submission features must not be treated as available until approval has been granted and announced.

UK financial context

GBP presentation, UK date formats and product language designed for UK freelancers, limited companies and growing teams.

MTD approval pending

Digital record keeping can be developed now; direct HMRC submission will only be positioned as live after formal approval.

Controlled collaboration

Role-based access, approval points and accountant collaboration are presented as core product design requirements.

Security by design

Encryption, audit history, data processing controls and operational resilience should be documented before production launch.

Simple UK pricing

Choose the operating depth your business needs.

Prices shown in GBP. Feature availability and launch timing remain subject to the final production release.

Starter

£12/month

Billed monthly

For freelancers and sole traders building a clean financial foundation.

Invoices, estimates and payment tracking

Expense records and receipt capture

Core business reporting

Direct MTD filing pending approval

Review Starter

Clear answers for an early-stage product.

These answers deliberately separate current positioning from future functionality.

Is Prachesta currently HMRC-recognised for MTD?

No. HMRC recognition is currently pending. The website must not represent direct VAT or Income Tax submission as available until approval is formally granted and the production integration has been released.

Can Prachesta support invoicing and online payments?

Prachesta is being positioned around connected invoicing and payment workflows. The exact payment providers, transaction fees, settlement flow and launch availability should be confirmed on the final product and pricing pages.

Can I track billable time and project profitability?

Time and project profitability are core parts of the Professional product direction: time is recorded against a client and project, then compared with cost, budget and invoiced value.

Is this suitable for a UK limited company?

The product is being designed for UK freelancers, sole traders, limited companies and service-based teams. Final tax, payroll and compliance coverage should be checked against the released feature list before purchase.

Can an accountant access the same records?

Accountant collaboration and role-based access are part of the proposed platform design. The final access levels and availability should be documented before general release.

Where will customer data be hosted?

The production hosting region, subprocessors, retention policies and security controls should be published in Prachesta’s privacy and security documentation before customers are asked to rely on the service.

See the product direction

Move from financial admin to financial control.

Review the planned product, discuss your workflow and help shape a UK-focused platform built around invoicing, payments, projects and clear reporting.

Request a walkthrough See plans & pricing