One ledger behind everything
Invoices, bills, payments, stock movements and journals all post to the same double-entry ledger. No re-keying, no month-end copy and paste.
InvoicesBillsPaymentsInventoryJournals
Better numbers. Bigger dreams.
Prachesta brings invoices, quotes, bills, payments, banking, inventory, double-entry books and HR workflows together, so daily work flows straight into clean financial reports.
Double-entry accounting foundation
Role-based team access
Audit log built in
Double-entry ledgerEvery posted document creates balanced journal entries.
Eight modules, one loginSales, purchases, banking, stock, books, reports and HR.
Role-based accessGive each person only the access their job needs.
Audit log & ledger lockClosed periods stay closed, and changes leave a trail.
Everything your back office needs
Invoices
Quotes
Bills & vendors
Payments
Double-entry books
Banking
Inventory
Multi-currency
Financial reports
HR & payroll
Invoices
Quotes
Bills & vendors
Payments
Double-entry books
Banking
Inventory
Multi-currency
Financial reports
HR & payroll
The workspace
See your whole business on one screen.
Cash, receivables, expenses and recent activity, all drawn from the same ledger your team works in every day.
Invoice INV-0142 paidReceipt posted to the ledger
Period lockedSep 2026 is now protected
Good morning, team
Overview · This quarterSample dataNew invoice
Revenue$48,260▲ 12.4% vs last quarter
Outstanding$9,8403 invoices overdue
Cash in bank$27,415▲ Reconciled today
Expenses$18,930▼ 4.1% vs last quarter
Cash flow Last 6 months
Money inMoney out
Receivables aging $9,840 open
Current $4,530
1-30 days $2,755
31-60 days $1,575
60+ days $980
- INV-0140Creative Co. · 12 days lateOverdue
- INV-0141Field & Form LtdPartial
Invoicing & payments
Send professional invoices. Get paid with fewer follow-ups.
Turn a quote into an invoice in a click, post it to the ledger and record every payment against it, including partial payments, deposits and credit notes.
- Status views for draft, unpaid, overdue and paid
- Partial payments, deposits and line-aware credit notes
- Tax-inclusive pricing, discounts and shipping
- Refunds, write-offs and reversals with an audit reason
Invoice
INV-0142 · Sample data| Description | Qty | Rate | Amount |
|---|---|---|---|
| Brand strategy workshop | 2 | $450.00 | $900.00 |
| Design system setup | 1 | $720.00 | $720.00 |
| Setup service (per hour) | 4 | $40.00 | $160.00 |
Subtotal$1,780.00
Discount−$100.00
Tax$160.00
Total$1,840.00
Record paymentExport CSVCredit note
Profit & LossSample data
Trial balanceProfit & lossBalance sheet
Income
Consulting revenue$32,400
Product sales$15,860
Total income$48,260
Cost of goods sold
Inventory cost$6,720
Gross profit$41,540
Operating expenses
Salaries & wages$9,600
Software & subscriptions$1,280
Rent & utilities$1,330
Net profit$29,330
Books & reports
Real double-entry books. Reports you can rely on.
Posted invoices, bills and payments create balanced journal entries automatically, so your reports come from the same entries your team already works with.
- Balanced, immutable posted journals
- Trial balance, profit & loss and balance sheet
- Manual journals for accruals and adjustments
- FX revaluation with automatic next-day reversal
Banking & reconciliation
Keep your cash records in step with the bank.
Match bank transactions to payments and bills, so the balance in your books is the balance you can trust at month-end.
- Bank transactions and reconciliation in one place
- Refund credit notes from a chosen bank account
- Vendor prepayments applied cleanly to bills
- Period close checks before you lock the ledger
Reconcile · Main accountSample data
Bank statement
Transfer · Northstar02 Oct
$1,840.00Supplier payment04 Oct
−$620.00Card · Software06 Oct
−$49.00Prachesta records
Receipt · INV-0142Matched
Bill payment · BILL-0058Matched
Needs a matchSuggested: Expenses
Review 2 of 3 matchedDifference: $49.00
ItemsSample data
ItemStock levelMargin
Widget ProSKU WP-100 · Main warehouse
42%
Starter KitSKU SK-020 · Main warehouse
28%
Cable SetSKU CS-310 · Second warehouse
Reorder
Setup serviceService · per hour
No stock
65%Inventory value (weighted average)$14,280
Items & inventory
Stock that follows the sale.
Turn on perpetual inventory and goods move through warehouses with weighted-average valuation, while cost of goods sold is posted for you as items are sold.
- Goods and services with account mapping
- Multiple warehouses, transfers and returns
- Opening stock and reorder points
- Margin shown per item
Everything in the workspace
From first quote to final report.
Every module is built to work with the others, so one action updates the books, balances and reports behind it.
Quotes
Line-level pricing, tax, discount and expiry before work turns into an invoice.
Bills & Vendors
Record supplier bills and settle them, with vendor prepayments applied cleanly.
Payments & Credits
Receipts, deposits, refunds, write-offs and reversals with an audit reason.
Multi-currency
Documents carry their own currency and rate, with FX revaluation built in.
Banking
Bank transactions and reconciliation to keep cash records in step with reality.
Reports
Trial balance, profit & loss and balance sheet from the same underlying entries, always up to date.
Who it’s for
Made for the way your business runs.
Start with the essentials and add modules as your operations get more complex.
Freelancers & consultants
Look professional and stay on top of what you are owed.
- Quotes and invoices
- Expense tracking
- Core financial reports
Starter
Agencies & studios
Bill clients, pay suppliers and see project profitability.
- Bills & vendor payments
- Bank reconciliation
- Multi-currency clients
Professional
Trading & retail
Track stock, margin and cost of goods without spreadsheets.
- Warehouses & transfers
- Weighted-average valuation
- Reorder points
Professional
Growing teams
Add people, roles and controls without losing visibility.
- HR & payroll workflows
- Team roles and seats
- Audit log & ledger lock
Business
How it flows
One motion, from quote to report.
Each step keeps the context for the next one, so admin becomes a continuation of the work.
Quote
Price the work with tax, discount and an expiry date.
Invoice
Turn the quote into a posted invoice on the ledger.
Collect
Record payments, deposits and credits against it.
Reconcile
Match bank transactions to keep cash accurate.
Report
See P&L, balance sheet and trial balance instantly.
Control & trust
Structure that grows with your team.
Prachesta is designed around scoped access, traceable financial workflows and protected history, so adding people never means losing visibility.
Audit logSample data
- Invoice INV-0142 postedToday, 09:12
- Receipt reversed · reason recordedYesterday
- Role changed to Accountant2 days ago
- Ledger locked up to 30 Sep 20265 days ago
Availability of tax filing, banking and country-specific integrations depends on the module, provider and onboarding status. Prachesta helps organize records and does not replace professional tax or legal advice.
People operations
Your team workflows, beside your books.
Core HR sits in the same workspace managers already use for billing and reporting.
EmployeesSample data
EmployeeDepartmentStatus
AR
OperationsActiveAmina RahmanOperations Manager
DO
FinanceActiveDaniel OrtizSenior Accountant
PN
SupportOn leavePriya NairSupport Lead
Headcount3 shown
Employees
A searchable directory with designation, department, employment type and joining date.
Attendance
Keep attendance records organized for every employee.
Leave
Handle leave requests and approvals in one flow.
Payroll
Payroll workflow support connected to the same company records.
Simple pricing
Start lean. Add depth when you need it.
For solo businesses getting organized.
$15/month
Billed monthly
Choose Starter
Core essentials
- Invoices and quotes
- Clients and expenses
- Double-entry books
- Core financial reports
For growing businesses with more moving parts.
$25/month
Billed monthly
Choose Professional
Everything in Starter, plus
- Bills, vendors and payments
- Banking and reconciliation
- Items and inventory
- Multi-currency
For teams that need more control.
$40/month
Billed monthly
Choose Business
Everything in Professional, plus
- HR: employees, attendance, leave, payroll
- Team roles and seats
- Audit log
- Period close and ledger lock
| Compare plans | Starter | Professional | Business |
|---|---|---|---|
| Sales | |||
| Invoices & quotes | |||
| Clients & expenses | |||
| Accounting | |||
| Double-entry books & core reports | |||
| Bills, vendors & payments | |||
| Banking & reconciliation | |||
| Items & inventory | |||
| Multi-currency | |||
| Team & control | |||
| HR: employees, attendance, leave, payroll | |||
| Team roles & seats | |||
| Audit log | |||
| Period close & ledger lock | |||
Feature availability can vary by plan and enabled module.
See the full feature comparison
Why one workspace
Stop juggling tools. Start trusting your numbers.
When invoices, stock, books and people live in separate places, every month-end turns into re-keying and reconciling.
Disconnected tools
- Invoices in one app, books in another
- Stock counts kept in spreadsheets
- HR records scattered across files
- Month-end means copying numbers by hand
- No clear trail of who changed what
With Prachesta
- Every posted document creates balanced journal entries
- Inventory movements post cost of goods sold for you
- Employees, attendance and leave beside your books
- Reports built from the same underlying entries
- Audit log and ledger lock keep history protected
Before you subscribe
Questions worth answering first.
Choose the plan that fits how you work today. You can compare every feature on the pricing page.
Still have a question? Talk to usWho is Prachesta best for?
Freelancers, consultants, agencies and growing small businesses that want invoicing, accounting, inventory and team workflows in one workspace instead of several disconnected tools.
Are these real double-entry books?
Yes. Posted invoices, bills, payments and journals create balanced entries on a double-entry ledger, from which the trial balance, profit & loss and balance sheet are produced.
Can I work in more than one currency?
Multi-currency can be enabled in settings. Documents can carry their own currency and FX rate, and open receivables and payables can be revalued with an automatic next-day reversal.
Does it track inventory?
When perpetual inventory is enabled, goods move through warehouses with weighted-average valuation, and cost of goods sold is posted as items are sold.
Does Prachesta replace a tax professional?
No. Prachesta helps organize business records and financial reporting. Tax filing, tax advice and entity-specific compliance should still follow your professional guidance.
How is access controlled?
Team members get roles, ownership changes stay behind a dedicated transfer workflow, and key actions are recorded in an audit log. Exact controls depend on the modules enabled for your plan.
Can I upgrade my plan later?
You can start with the plan that fits today and move up when you need more modules, such as inventory, banking or HR. Exact upgrade options are shown on the pricing page.
Less admin. Cleaner books. Better visibility.
Bring invoicing, payments, inventory, accounting and people workflows into Prachesta, and keep every number connected as your business grows.
Plans from $15/month
Double-entry foundation
Audit log built in