Leading a team can sometimes be overwhelming, especially when you have to handle many projects and deal with complex dynamics. But don’t worry, there are plenty of resources available to help you become a capable manager and leader for your team. With my 12+ years of experience in IT, business, and management, I understand the challenges that come with leading a team. That’s why I’m excited to share some amazing resources that have personally transformed me into a better leader. These tools have not only helped me manage project details more efficiently but also freed up my time to focus on supporting my staff. By giving them the attention they need, offering assistance, and actively listening to their concerns, I’ve been able to guide my team towards success. In this blog, I will explore these valuable resources and provide insights on how they can help you grow as a leader. Stay tuned for practical tips, strategies, and inspiring stories that will empower you to become the leader your team deserves.
However, if team meetings are not done correctly, they can be a waste of time. Luckily, there’s a tool called Fellow that can help you and your team save time and energy during meetings. Fellow makes it easy to create and share meeting agendas ahead of time. This allows everyone on your team to come prepared with their own questions and topics in mind. Having a clear plan in place makes it less likely for the meeting to veer off into unproductive discussions.
Fellow also has features that let you assign tasks to attendees and take notes during the meeting. This helps ensure that everyone understands what they need to do after the meeting, which can improve accountability and output. A great thing about Fellow is that it allows team members to give feedback after the meeting. This gives everyone a chance to share their thoughts and opinions, which can help you plan more effective meetings. No matter the size of your group or the industry you’re in, Fellow is a valuable resource. It can help any business, whether it’s a small startup or a large company, save time and be more productive in meetings.
Todoist is a handy tool for managing tasks. It helps you create to-do lists, organize them by importance, and set deadlines. The app is easy to use, with a simple layout that allows you to quickly create new projects, sub-projects, and tasks. You can also label and filter your tasks to focus on specific activities. One useful feature is the ability to assign priorities to tasks on the spot. The program uses color coding to indicate the urgency and relevance of each task, making it easy to see what needs to be done first. Todoist also has a “Today” view that highlights your tasks for the day, helping you stay organized.
Another great thing about Todoist is its collaboration features. You can work together with others on projects and tasks, delegate responsibilities, and set deadlines. This makes it easier to manage projects as a group. Todoist also syncs across devices, so everyone in your team is updated on the progress of each project. It can also be integrated with other apps and services like email, calendar, and messaging platforms such as Slack and Google Hangouts. This allows you to create and manage tasks and projects without leaving the apps you already use.
3. Google Workspace
Back when it first came out, Google’s cloud-based tools for getting work done and collaborating with others were called G Suite. It includes different programs like Gmail, Google Drive, Google Docs, Google Sheets, Google Slides, Google Meet, Google Calendar, Google Forms, and Google Sites. These programs help you create and edit documents, spreadsheets, presentations, and other files together in real time.
Google Workspace offers different pricing options to fit the needs of different businesses. The basic plan starts at $6 per user per month and gives you access to Gmail, Drive, Meet, and Calendar, among other important services. The business plan, which starts at $12 per user per month, includes advanced security and administration tools. The goal of Google Workspace is to make it easy for multiple people to collaborate on the same document, spreadsheet, or presentation. Any changes made by different users are automatically saved in real time. You can also leave comments and chat with others to give feedback and work together.
You can also connect Google Workspace with other apps like Salesforce, Slack, and Trello, which can save you time and effort. Google Workspace has top-notch security features like two-factor authentication, data encryption, and permission settings. It also has tools to protect your data and manage your devices.
Attending lots of online meetings can be tiring and hard to stay focused on. Zoom is a great tool for working together, but it has its downsides. It can feel lonely when you can’t see your coworkers in person and are stuck looking at a screen all the time. But don’t worry, there are ways to avoid getting tired of Zoom. Taking breaks, setting limits, and planning activities that don’t involve Zoom can help a lot. Let’s take care of ourselves and each other in this new online world.
5. Proof Hub
For the past four months, I’ve been using Proof Hub, a project management software that has completely changed the way I work. It’s easy to use and helps me stay on track with my tasks. The time tracking feature and Kanban boards have been really helpful for keeping me accountable and making the most of my time. I also like that I can easily communicate with my team and clients through the site. Overall, Proof Hub has saved me time and become a crucial part of my daily routine.
Evernote has made a big difference in how I work efficiently and effectively. Before, I had messy pieces of paper all over my desk with random notes and ideas written on them. But now, with Evernote, I have one place where I can keep all my information that I can easily access from any of my devices.
One of the best things about Evernote is how quickly I can find my notes. Even if I wrote something down months ago, I can use a few simple words to find exactly what I need. I can also organize and tag my notes to make searching even faster. Another great feature is the ability to work together with others on notes. Whether it’s for a work project or a simple grocery list, I can collaborate with my coworkers or partner in real time.
I find remote work much easier with Whereby, an excellent video conference service. When working from home, it’s important to have a reliable and simple way to talk to colleagues and clients. What I like the most about Whereby is that I don’t need any technical skills to use it. The video and sound quality are excellent, and the interface is easy to understand. Another great feature is the ability to create private rooms and share links with others without them needing to make an account or download any software. Because of this, I can work effectively and efficiently from anywhere.
I really like using Chanty to talk to people. I use it a lot to stay in touch with my co-workers, friends, and family. It’s really easy to use and I know how it works well. I can use it for personal things and for work things too. One thing I really like is that I can make different groups for different things and invite certain people to each group. It’s also great because I can save all my messages and find them easily later. Chanty can do lots of helpful things like sending files, sharing screens, and leaving voice messages. Overall, Chanty is a really good app that has saved me time and helped me get things done.
TeuxDeux is a great app to help you stay organized and focused. It has a simple design that makes it easy to manage your tasks and prioritize what needs to be done. Whether you’re using it for fun or work, TeuxDeux is a useful tool.
One of the best things about TeuxDeux is how easy it is to use. Unlike other to-do list apps that have too many features, TeuxDeux keeps it simple. It provides a clean workspace where you can focus on getting things done without any distractions. Plus, it offers helpful tools to help you organize your tasks. You can easily move tasks to different days, mark them as completed, or set them to repeat regularly. And if you need more information or context for a task, you can add notes and files to it.
10. Time Doctor
Time Doctor is a tool that helps you be more productive. It tracks your time, blocks distractions, and helps you get more work done. You can see exactly how you spend your time, including what websites and programs you use. It also has helpful features like project management, time tracking, and monitoring your team.
Working from home has made me realize how important it is to manage my time well. I often get distracted by things like housework, social media, and TV. That’s when I found Time Doctor, and it changed everything for me. The time tracking feature showed me exactly how much time I was spending on each project. The productivity reports were also a game-changer because they showed me how much work I was getting done each day. Setting goals and tracking my progress helped me stay motivated. Overall, Time Doctor has made working from home easier and more productive for me.
Change is a constant part of life, and it can be challenging to deal with. Whether we’re changing jobs, relationships, or our personal situation, the transition can feel scary and stressful. However, if we approach it with the right mindset, we may discover that change can bring opportunities for growth. To accept change, we need to keep an open mind and be willing to try new things. It’s normal to feel nervous or resistant to something new, but if we accept that change is inevitable, we can see it as a chance to develop. By changing our perspective, we can shift our focus from the past to the future.
Changing the way we think can help us see things in a new and positive way. Instead of seeing change as something negative, we can view it as an exciting opportunity to learn and grow. If we adjust our perspective, we can make the most of the possibilities that come with change. It’s also important to let go of expectations and attachments. We often hold onto things, people, and experiences that are familiar and comfortable. But by releasing these attachments and being open to new opportunities, we create space for personal growth and development.
12. Sales mate
I’ve had great success using Salesmate, a customer relationship management (CRM) program, in my work life. Having an easy-to-use and effective CRM system is important for keeping track of leads, tasks, and the sales pipeline. Salesmate has helped me increase my sales efforts significantly. One of my favorite things about Salesmate is how user-friendly it is. It’s very simple to use, and everything is organized well, making it easy to find what I need. With Salesmate, I can manage my contacts, deals, tasks, and calendar all in one place.
Another great feature of Salesmate is its email integration. I can easily sync my email account and keep track of all my conversations with potential and current clients with just a few clicks. This has made a big difference for me because I don’t have to switch between different platforms to find the information I need. The reporting and analytics tools in Salesmate have also been really helpful. I can easily generate reports on important metrics like closed deals, revenue, and sales activity. These reports have given me valuable insights to improve my sales strategy.
Paymo is an easy-to-use project management software that helps you stay organized and meet deadlines. Its user-friendly interface allows you to create and manage tasks, assign priorities, and share work with your team, regardless of your experience as a project manager. With Paymo, you can keep track of your to-do lists, set due dates, and monitor the time spent on each task, making it easier to bill clients and manage your budget. Collaboration is made simple with features like task delegation, file sharing, and in-app chat, and integration with popular apps like Slack and Google Drive. Paymo’s reporting and analytics features allow you to compile detailed summaries of completed work, time spent, and team efficiency, helping you identify and address any inefficiencies in your processes.
Noisli is a web and mobile app that plays different calming sounds to help you stay focused, relax, and get work done. It has a wide range of ambient noises like rain, thunder, wind, waves, and woodland sounds that you can combine to create your perfect environment. You can adjust the volume of each sound to suit your preferences.
In addition to the sound library, Noisli also has a color generator that can create a soothing background to match the music you’re listening to. This customization option makes your experience unique. Studies have shown that white noise, a type of constant sound like static or a fan, can improve concentration and productivity. Noisli understands this and offers a “White Noise” sound specifically designed for this purpose.
Noisli is not only beneficial for increasing efficiency but also for relaxation. It offers soothing sounds like soft rain, crackling fire, and birds tweeting, which are ideal for meditation, falling asleep, or winding down. These sounds create a peaceful atmosphere and help calm a busy mind, making it easier to sleep.
Whether you’re a student, working professional, or someone who needs help focusing and unwinding, Noisli is the perfect solution. It’s user-friendly, customizable, and has a wide variety of sounds to choose from. It’s a powerful tool for improving productivity and happiness.
Businesses, big or small, and especially those that have employees who work different shifts, understand the importance of creating schedules that work well. It can be a challenge to manage shifts, make sure there are enough people working, and communicate effectively with your team. But with Deputy, an easy-to-use software for scheduling shifts, you can make the process simpler and save time.
- Easy and Quick Shift Scheduling: Deputy is a user-friendly software that helps create employee schedules quickly. You can assign shifts, adjust times, and make other changes easily using a simple drag-and-drop interface. Say goodbye to time-consuming manual scheduling.
- Demand-Based Scheduling: The ability of Deputy to change staff hours according to demand is a helpful tool. The software looks at information like sales, foot traffic, and past patterns to decide the best way to assign your staff. By scheduling the right number of workers for each shift, it is possible to increase productivity and make customers happier.
- Clear and Effective Communication: When you have different work schedules, it’s crucial to be able to communicate well. Deputy is a tool that helps you do just that. It lets you easily let your staff know about any changes, share details about upcoming shifts, and keep everyone updated in one convenient location. The software even has a mobile app that lets workers check their schedules, get reminders, and have conversations with their bosses and coworkers.
- Streamlined Staff Leave Management: Managing time off requests can be challenging when employees have different types of requests. However, Deputy simplifies this process by allowing workers to submit their time off requests online. Managers can easily review and approve these requests, ensuring that there are enough staff members available and minimizing conflicts. This streamlined approach helps maintain a smooth workflow and minimizes potential issues.
- Time and Attendance Tracking: Deputy offers a complete solution for keeping track of when employees come to work and leave. With Deputy, workers can use their smartphones, a web browser, or regular time clocks to record their hours. This feature gives you real-time information on staff attendance, making it easier to manage and track labor costs accurately.
- Seamless Payroll Integration: Entering timesheet data into your payroll system can be time-consuming and prone to errors. However, by integrating with popular payroll services, Deputy eliminates this issue completely. With just one click, you can export your timesheets, making payroll processing faster and more accurate.
Overall, Deputy’s innovative features make it a must-have tool for businesses looking to streamline shift scheduling, improve communication, and enhance operational efficiency. With its user-friendly interface, demand-based scheduling capabilities, streamlined leave management, comprehensive time and attendance tracking, and seamless payroll integration, Deputy offers a comprehensive solution for businesses of all sizes.
These are the top 15 tools that managers can use to enhance their effectiveness in the workplace. These tools can help them improve communication, streamline workflows, and increase productivity. By utilizing these tools, managers can better manage their teams, delegate tasks, and track progress. It is important for managers to stay up-to-date with the latest technology and tools in order to stay ahead in today’s fast-paced business environment. By implementing these tools, managers can become more efficient and successful in their roles.